Best Real Estate Accounting Software: Top 5 Tools to Try Now

Best Real Estate Accounting Software: Top 5 Tools to Try Now

May 1, 2024
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As a real estate investor, you’ve got a lot on your plate. Between scouting deals, managing properties, and juggling tenants, the last thing you want to worry about is bookkeeping. Let’s be real; managing your money well is the backbone of any successful business adventure. That’s where real estate accounting software comes in.

With so many options out there, how do you choose the best one for your needs? I’ve been in your shoes, and I know how overwhelming it can be. Let me tell ya’, after combing through what’s out there—I’ve landed on these golden finds—five elite pieces of real estate accounting software that promise not only to simplify finance management but also to broaden horizons for scaling up operations efficiently.

Key takeaways

  • The best real estate accounting software—QuickBooks Online, Sage Intacct, Zoho Books, Landlord Studio, and Sage Accounting—boosts efficiency by automating tasks like rent collection and expense tracking
  • Choose software that’s easy to use, mobile-friendly, affordable, and compatible with your existing tools to simplify financial management, attract investors, enhance client relationships, and facilitate business growth.

Top 5 Best Real Estate Accounting Software

1. QuickBooks Online

When it comes to real estate accounting software, QuickBooks Online is a top contender. It’s user-friendly, cloud-based, and offers a wide range of features tailored to the needs of real estate professionals.

I’ve been using QuickBooks Online for years now, and it’s been a lifesaver for managing my rental properties and flipping projects. The ability to track income and expenses, generate financial reports, and even manage payroll all in one place has streamlined my accounting process and saved me countless hours.

2. Sage Intacct

Another great option for real estate businesses is Sage Intacct. This cloud-based accounting software is designed specifically for real estate investors and property managers, with features like lease management, asset tracking, and cash flow forecasting.

One of the things I love about Sage Intacct is its scalability. As my real estate portfolio has grown over the years, Sage Intacct has been able to grow with me, providing the tools and insights I need to make informed business decisions.

3. Zoho Books

If you’re looking for an affordable yet powerful accounting solution, Zoho Books is definitely worth considering. With plans starting at just $9 per month, it’s a great option for smaller real estate businesses or those just starting out.

Don’t let the low price fool you though – Zoho Books packs a punch when it comes to features. From invoicing and expense tracking to project management and time tracking, it has everything you need to keep your real estate finances in order.

4. Landlord Studio

For those focused primarily on rental properties, Landlord Studio is a must-try. This cloud-based software is specifically designed for landlords and property managers, with features like tenant screening, rent collection, and maintenance tracking.

I’ve been using Landlord Studio for my rental properties for the past year, and it’s been a game-changer. The ability to manage all my properties in one place, communicate with tenants, and even automate late rent reminders has made my life as a landlord so much easier.

5. Sage Accounting

Last but not least, Sage Accounting is another solid choice for real estate professionals. With features like bank reconciliation, inventory management, and project costing, it’s a comprehensive accounting solution that can handle all your real estate needs.

One of the standout features of Sage Accounting is its integration with other Sage products, like Sage 50cloud and Sage 100cloud. If you’re already using other Sage tools in your business, Sage Accounting can seamlessly integrate with them for a more streamlined workflow.

Key Features to Look for in Real Estate Accounting Software

When it comes to choosing the best real estate accounting software for your business, there are a few key features you’ll want to look for. Trust me, after years of trial and error, I’ve learned the hard way what’s essential and what’s just fluff.

Automated Rent Collection

If you’re managing rental properties, automated rent collection is an absolute must-have. Look for software that allows tenants to pay rent online, either through a tenant portal or via ACH transfer. This not only makes life easier for your tenants but also ensures you get paid on time every month.

I can’t tell you how much time and hassle automated rent collection has saved me over the years. No more chasing down late payments or dealing with bounced checks – it’s all handled automatically through the software.

Expense Tracking

Another essential feature for real estate accounting software is expense tracking. As a real estate investor, you’ll have a lot of expenses to keep track of – from property repairs and maintenance to mortgage payments and utility bills.

Look for software that makes it easy to categorize and track your expenses, with features like receipt scanning and automatic bank feed imports. Trust me, come tax time, you’ll be grateful for a clean and organized expense record.

Financial Reporting

Financial reporting is key for any real estate business, whether you’re a landlord, flipper, or wholesaler. Your accounting software should provide a range of customizable reports, including profit and loss statements, balance sheets, and cash flow statements.

These reports give you a clear picture of your business’s financial health and help you make informed decisions about where to invest your money and how to grow your portfolio.

Bank Account Integration

Integrating your bank accounts with your accounting software is a game-changer when it comes to saving time and reducing errors. Look for software that allows you to connect your business bank accounts and credit cards, so transactions are automatically imported and categorized.

No more manual data entry or trying to reconcile your books at the end of the month – with bank account integration, it’s all done for you.

Invoicing and Payment Reminders

Finally, if you’re working with clients or contractors, invoicing and payment reminders are key features to look for in your accounting software. You should be able to easily create and send professional invoices, with the option to accept online payments.

And if a payment is late, your software should be able to automatically send a reminder to the client, saving you the awkwardness of having to chase them down yourself.

Benefits of Using Real Estate Accounting Software

Now that we’ve covered some of the key features to look for in real estate accounting software, let’s talk about the benefits of using this type of software in your business.

Improved Financial Visibility

One of the biggest benefits of using real estate accounting software is the improved financial visibility it provides. With all your income and expenses tracked in one place, you can easily see the big picture of your business’s financial health.

This visibility is crucial for making informed decisions about where to invest your money and how to grow your portfolio. And with customizable reports and dashboards, you can drill down into the details to identify areas for improvement and opportunities for growth.

Streamlined Property Management

If you’re managing rental properties, real estate accounting software can be a lifesaver when it comes to streamlining your property management tasks. From automated rent collection and late payment reminders to maintenance request tracking and tenant communication, the right software can handle it all.

This not only saves you time and hassle but also helps you provide a better experience for your tenants. And happy tenants mean longer leases and fewer vacancies, which is good news for your bottom line.

Simplified Tax Preparation

Tax time can be a headache for any business owner, but it’s especially challenging for real estate investors. With multiple properties, income streams, and expenses to keep track of, it’s easy to get overwhelmed.

But with real estate accounting software, tax preparation becomes a breeze. All your financial data is organized and categorized, making it easy to generate the reports you need for your tax returns. And with features like automatic tax calculations and integration with popular tax software, you can be confident you’re staying compliant and maximizing your deductions.

Enhanced Cash Flow Management

Cash flow is the lifeblood of any real estate business, and real estate accounting software can help you manage it more effectively. With features like cash flow forecasting and budgeting tools, you can plan ahead and make sure you always have enough cash on hand to cover your expenses and invest in new opportunities.

Plus, with real-time financial data at your fingertips, you can quickly identify any cash flow issues and take action to address them before they become a problem.

In my experience, the benefits of using real estate accounting software far outweigh the costs. It’s an investment in your business that pays off in time saved, stress reduced, and opportunities seized.

Factors to Consider When Choosing Real Estate Accounting Software

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When I was first starting out in real estate, I had no idea how important accounting software would be. I thought I could just use a spreadsheet and call it a day. Boy, was I wrong. As my business grew, I quickly realized that I needed a more robust solution to keep track of all my finances. But with so many options out there, it was overwhelming to try and figure out which one was right for me. Here are some of the key factors I considered when choosing real estate accounting software:

Ease of Use

Let’s be real – nobody wants to spend hours trying to figure out how to use their accounting software. I needed something that was intuitive and user-friendly, with a minimal learning curve. I looked for software with clear menus, straightforward workflows, and helpful tutorials or resources. The last thing I wanted was to get bogged down in technical jargon or confusing interfaces.

Mobile Accessibility

As a busy real estate professional, I’m always on the go. Whether I’m showing properties, meeting with clients, or working from home, I need to be able to access my accounting software from anywhere. That’s why mobile accessibility was a top priority for me. I looked for software that offered a mobile app or responsive web interface, so I could easily manage my finances from my smartphone or tablet.

Customer Support

No matter how user-friendly the software is, there will always be times when you need a little extra help. That’s why customer support was another key factor for me. I wanted software with reliable, responsive support options like live chat, phone assistance, or email support. Bonus points if they also offered online resources like knowledge bases, FAQs, or video tutorials.

Pricing and Free Trials

Of course, budget is always a consideration when choosing any software. I needed accounting software that fit my financial constraints, but also offered the features and functionality I needed to run my business effectively. I looked for transparent pricing, with clear breakdowns of what was included in each plan. I also appreciated software that offered free trials or demos, so I could test drive the features before committing. Some software even offered a free plan with limited features, which could be a great option for smaller businesses or solo practitioners.

Integration with Other Tools

Finally, I considered how well the accounting software would integrate with the other tools and systems I was already using in my real estate business. I looked for software that could seamlessly connect with my property management software, CRM, or payment processing tools. The ability to sync data and automate workflows across multiple platforms was a huge time-saver.

FAQs in Relation to Best Real Estate Accounting Software

What is the best accounting software for a real estate company?

QuickBooks Online tops the list due to its versatility, ease of use, and comprehensive features tailored for real estate.

Is QuickBooks good for real estate?

Yes, QuickBooks offers robust tools that cater well to both property management and financial tracking in real estate.

What is the best software for real estate business?

Sage Intacct shines with its advanced reporting capabilities and scalability, making it ideal for growing real estate businesses.

What accounting method do realtors use?

Most opt for accrual-based accounting since it reflects income when earned and expenses when incurred, giving a clearer financial picture.


Imagine this – finding ideal accounting software tailored for your property dealings. That’s when things start shifting big time. Imagine being so organized that every decision just falls into place – now picture the positive impact that could have on your earnings!

Whether you’re a seasoned investor or just starting out, these top 5 options have got you covered. Imagine collecting rent without lifting a finger and having instant access to detailed financial insights – that’s what sets you up for victory.

So why wait? Grab the reins of your business finances and race ahead of your rivals. Trust me, your future self will thank you.

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